Create a Change Message with AI
Use AI to explain a workplace change clearly, including what changes, why, who is affected and what happens next.

Prompt

Create a clear change message using the details below. Keep the tone calm, practical and respectful. Do not hide uncertainty or make promises I have not provided.

Change:
[WHAT IS CHANGING]

Audience:
[WHO IS AFFECTED]

Reason for change:
[WHY IT IS HAPPENING]

When it happens:
[DATE OR TIMELINE]

What people need to do:
[ACTION]

Support available:
[HELP OR CONTACT]

Please include:
- short message
- fuller email version
- what is changing
- what is staying the same
- who is affected
- actions people need to take
- support details
- questions people may ask
- points to confirm before sending

Example Input

Change: staff must request IT support through a new ticket form. Audience: all office staff. Reason: keep requests in one place and reduce missed messages. When: from next Monday. Action: use the form instead of direct messages. Support: office manager can help during the first week.

Example Output

A calm change message with what is changing, what stays the same, who is affected, actions, support details and questions to confirm.

Before you ask

Add what is changing, who is affected, why it is happening, the timeline, what people need to do and where they can get help.

Check before use

Check that dates, actions, support routes and what stays the same are clear before sharing.

Common mistakes

Announcing a change without saying what people need to do next or where to get help.

Useful for:

Work

Works well with:

ChatGPT, Gemini, Copilot
Nova9 Tools

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